What It Takes to Be a Notary Signing Agent: Skills, Duties, and Why It Matters

What it takes to be a notary signing agent.

Ever wonder what a Notary Signing Agent really does? It’s more than just stamping documents. Here’s what it takes to step into this high-trust, high-responsibility role in the real estate and legal world.

Becoming a Notary Signing Agent (NSA) isn’t just about having a stamp and showing up. It’s about being a reliable, trained professional who helps ensure the biggest transactions of someone’s life—like buying a home—are handled smoothly and legally. At Legally Yours TN, we specialize in bringing that level of trust and professionalism to every signing.

Let’s break down what it really takes to become a Notary Signing Agent and what responsibilities come with the role.

Step 1: Become a Commissioned Notary Public

Before anything else, you must first become a commissioned notary public in your state. This typically requires:

• Being at least 18 years old

• Passing a background check

• Completing a notary application

• Taking an oath of office

• Paying a filing fee and purchasing a notary bond

In Tennessee, for example, you apply through your county clerk’s office, and your commission is good for four years.

Step 2: Get NSA-Specific Training & Certification

A Notary Signing Agent is a notary who has received additional training in loan document signings. While not required by all states, becoming certified by a reputable organization (like the American Society of Notaries or the National Notary Association) helps establish credibility and prepares you to handle complex documents.

You’ll learn:

• The loan signing process from start to finish

• How to identify and explain loan documents (without giving legal advice)

• Handling borrower questions professionally

• Security and privacy requirements

• Industry expectations for professionalism and accuracy

Step 3: Pass a Background Check

Mortgage lenders and title companies require NSAs to pass a comprehensive background check to ensure consumer protection. This is a key part of qualifying for signing assignments, especially with larger signing services.

Step 4: Invest in the Right Tools

You’ll need:

• A notary journal and reliable ink stamp

• A laser printer (dual tray preferred)

• Secure document handling procedures

• Error and omissions (E&O) insurance

• Professional appearance and demeanor

Responsibilities of a Notary Signing Agent

Once certified and equipped, here’s what an NSA is responsible for:

1. Document Presentation

While notaries cannot provide legal advice, they must guide signers through loan packages, including:

• Deeds of Trust

• Promissory Notes

• Closing Disclosures

• Right to Cancel Notices

2. Verification of Identity

You’ll verify the signer’s identity using approved forms of ID and ensure they are willing and mentally competent to sign.

3. Witnessing and Notarizing

You’ll witness signatures and notarize documents using the correct certificate (Acknowledgment or Jurat), ensuring there are no blank spaces or errors.

4. Maintaining Confidentiality

You are handling private financial information, so safeguarding documents and protecting client data is non-negotiable.

5. Returning Documents Promptly

Timing is everything in real estate. The NSA must return the completed loan package quickly—sometimes even scanback documents the same day.

Why It Matters

A Notary Signing Agent is often the last professional a borrower sees before officially closing on their home. Your accuracy and professionalism can make or break the transaction. It’s a career built on trust, attention to detail, and service—one that truly impacts people’s lives.

Final Thoughts

If you’re looking for a certified, experienced Notary Signing Agent in Middle Tennessee, Legally Yours TN is here for you. We offer mobile, flexible, and reliable signing services in Franklin, Nashville, Brentwood, and surrounding areas.

📞 Need a signing agent you can trust?

Contact Michael Parise at Legally Yours TN today and let’s get your closing done right—on time, every time.

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